> ## Documentation Index
> Fetch the complete documentation index at: https://docs.talcottforge.com/llms.txt
> Use this file to discover all available pages before exploring further.
# ROBS Documents
> Complete list of documents generated during the ROBS process.
# ROBS Documents
Nexus generates the legal, plan, governance, and transaction documents required for the ROBS structure. Here's what you'll receive, what each document does, and how the signing process works.
## Service Agreements
| Document | Purpose |
| ------------------------------------ | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Client Setup Agreement (CSA)** | Summary of services, fees, and obligations. Must be reviewed and accepted before payment. Available immediately upon approval. |
| **Ongoing Services Agreement (OSA)** | Ongoing administration agreement between the Plan Sponsor and Talcott Forge for plan and C-Corporation maintenance services. Released as its own signing event after rollover funds have arrived, not bundled with the plan documents. |
## Corporate Formation Documents
| Document | Purpose | Signature Required |
| ------------------------------- | ------------------------------------------------------------------------------------------------------------------ | --------------------------- |
| **Articles of Incorporation** | State filing document that legally creates the C-Corporation | No (filed by Talcott Forge) |
| **Corporate Bylaws** | Corporate governance rules - meeting requirements, officer duties, shareholder rights (jurisdiction-specific) | No |
| **Action by Sole Incorporator** | Initial corporate action designating the first board of directors | Yes |
| **Initial Board Action** | Board resolution establishing officers, authorizing share issuance, adopting bylaws, and approving the 401(k) plan | Yes |
| **EIN Confirmation Letter** | IRS confirmation of your Employer Identification Number (CP 575) | No |
| **Certificate of Secretary** | Certifies the authenticity of corporate records and resolutions | No |
## 401(k) Plan Documents
| Document | Purpose | Signature Required |
| ---------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ------------------ |
| **Plan Document** | Core 401(k) plan document establishing the plan's governing terms | No |
| **Adoption Agreement (Execution)** | The C-Corporation's formal adoption of the 401(k) plan, specifying plan terms, eligibility, and contribution provisions. This is the signable portion (the first twelve pages). | Yes |
| **Adoption Agreement (Addenda)** | Reference material covering detailed plan provisions. Informational only. Released alongside the execution page but does not require signature. | No |
| **Trust Agreement** | Establishes the trust that holds plan assets, names the trustee, and defines fiduciary responsibilities | Yes |
| **Summary Plan Description** | Participant-facing summary of plan terms and rights | No |
| **Funding Policy** | Investment policy statement for the plan, including the authorization to invest in employer stock | No |
## Transaction Documents
Transaction documents are generated and staged during plan setup, but sent for signature together in a single envelope once your rollover funds have arrived. Signing unlocks capitalization.
| Document | Purpose | Signature Required |
| ----------------------------------- | -------------------------------------------------------------------------------------------------------- | ------------------ |
| **Stock Purchase Agreement** | Agreement between the 401(k) plan and the C-Corporation for the purchase of shares | Yes |
| **Stock Certificate** | Certificate evidencing share ownership by the 401(k) plan trust | No |
| **Board Resolution** | Corporate authorization for the stock issuance and plan establishment | Yes |
| **Initial Valuation Record** | Fair-market valuation support for the qualifying employer securities purchased by the plan trust | No |
| **Cap Table / Stock Ledger Record** | Record of the shares issued to the plan trust and the corporation's capitalization after the transaction | No |
## Governance & Compliance Documents
| Document | Purpose | Signature Required |
| ----------------------------------------- | ------------------------------------------------------------------------------------------ | ------------------ |
| **Indemnification Agreement** | Protects officers and directors from personal liability for good-faith corporate decisions | Yes |
| **Stockholder Consent - Indemnification** | Stockholder approval of indemnification provisions | Yes |
| **IP Assignment Agreement** | Assigns any pre-existing intellectual property from the founder to the corporation | Yes |
## Post-Funding Documents (if applicable)
| Document | Purpose |
| --------------------------------------- | -------------------------------------------------------------------------------------------- |
| **Fee Reimbursement Board Resolution** | Board authorization for the C-Corp to reimburse ROBS setup fees (cash or shares) |
| **Fee Reimbursement Stock Certificate** | If electing share-based reimbursement, a certificate evidencing the additional shares issued |
## Electronic Signatures
Documents requiring your signature are sent through the integrated e-signature workflow. You'll sign directly from your dashboard - no printing, scanning, or mailing required.
**How it works:**
1. When documents are ready for signature, you'll see a notification on your dashboard
2. Click "Sign Now" to open the signing interface
3. Review the document and apply your electronic signature
4. Signed documents are automatically stored in your document library
Certain documents, like the Adoption Agreement and Trust Agreement, must be signed before the plan can be established and rollovers can begin.
Signature fields appear directly in the relevant documents through the Nexus e-signature workflow. If you sign in more than one capacity - for example, as both the Company representative and the Plan Trustee - Nexus handles the required signatures in one signing session where applicable. Signed PDFs are stored automatically in your document library.
## Document Access
Documents are generated automatically as your application reaches each milestone and are immediately available in your dashboard document library. There is no waiting period - every document appears as soon as it is generated.
All documents are downloadable as PDFs from your dashboard. Your document library shows the current status of each document, including signature status where applicable.
Check your eligibility to get started.